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RFIs

Still managing RFIs through your inbox?

There's a better way. Raise, assign and track every Request for Information across your projects without the email chaos.

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RFIs

We build with the best

We work with the best head contractors, builders, project managers and consultants. From large scale commercial builds to high-end residential homes. See how BuildPass can help you worker smarter - not harder.

Built for how RFIs actually work on site

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Raise an RFI in under 30 seconds

Pick a project, type your question, assign it and hit send. It's numbered, logged, and ready to track the moment it leaves BuildPass.

Get a response by email

Your contact gets an email with the RFI and full context. They reply from their inbox and it lands straight in the thread, tracked and timestamped.

Never lose track of what's outstanding

Every RFI has an owner and a due date. See at a glance what's open, what's overdue and who's responsible, so nothing falls off the radar.

One thread from question to answer

No more stitching together email chains. Every message, attachment and response lives in a single conversation thread tied to the original question.

Close it out and generate next steps

When you get the response you need, flag cost and schedule impact and let AI draft the follow-up action for you.

An audit trail you can actually trust

Once an RFI is submitted, the question locks. Every response is timestamped. Export the full register whenever you need it.

From question to resolution in one place

How RFIs work in BuildPass

Every detail matters when you're chasing a decision. These are the tools that make sure nothing gets missed between question and answer.

Pin an RFI to the exact spot on a drawing

Connect an RFI directly to a drawing sheet and drop a pin on the location where the issue is. The person responding sees exactly where the problem sits, no back-and-forth needed.

Customisable external submission links

Generate a custom link with controls over who can see drawings and who can be contacted. Subcontractors, workers, or architects submit RFIs directly into your register on their own terms.

See what's overdue at a glance

Overdue RFIs are flagged across the dashboard so you can instantly see what's outstanding and who needs to reply. Notifications go straight to email, so architects and consultants know when something's urgent.

AI summaries and follow-up actions

AI summarises long RFI threads so you can see what's going on without reading every message. It also helps generate follow-up actions straight from the conversation.

Attach photos, PDFs and documents

Add site photos, spec PDFs, contracts or any supporting file directly to an RFI thread. Capture evidence on the spot from your phone or link files from your project

Export RFIs to PDF or CSV

Download individual RFI records or export your full register as a PDF or CSV. Use AI to generate client updates, project summaries, or formal letters, upload your template and it'll match your style

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Book a demo

Quality Assurance

Surpass quality expectations with digital processes that’ll set you and your team up for success from the beginning of every project.

  • Simplify the process of quality inspections with customisable checklists that guide the user through the required steps.
  • Access a library of compliant ready checklists and templates, ready to be customised to meet your sites needs.
  • Defect management has never been easier thanks to AI - record and assign defects in seconds.

    • Health & Safety

    Digitising your health & safety processes will be the best thing you ever do. Gone are the days of photocopying insurances and scanning in SWMS.

  • Induct workers in minutes and centralise all documentation within one central place.
  • Simplify your SWMS management with customisable forms and easy to update templates.
  • Manage site numbers with daily sign ons and real time insights.

    • Asset Management

    Scrap the paper logbooks and Excel spreadsheets. BuildPass asset registers help you keep track of all on site plant and equipment with ease.

  • Update maintenance logs, track required safety checks and request repairs all in one spot.
  • Create registers using customisable checklists for any items that need to be tracked.
  • Never miss a service with scheduled inspections and consolidated log books.

    • AI Toolkit

    BuildPass AI is your super powered sidekick you won’t be able to live without. Discover how you can skip stale admin, speed up manual processes and get sh** done faster.

  • Need to send a weekly site report, or build a new safety checklist? AI will do it in seconds, not hours.
  • Get help with simple, repeatable tasks that can take up valuable time in your team's schedule.
  • Shave time off every defect you record with AI Voice Defects - helping you generate all required details, effortlessly.

    • Trusted by industry leaders

    We’re passionate about creating lasting relationships with our customers. Discover how leading construction professionals use BuildPass to create smarter, safer sites.

    Watch
    “The onboarding process and training we received from the BuildPass team was fantastic.”
    Nick Du Bois
    Managing Director, FORA
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    “If you’re considering implementing new technology on site, you must have BuildPass on your list.”
    Rob Lineker
    Director, Dei One Projects
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    “I’d recommend BuildPass to any builder, sub contractor or site manager. It just makes your life easier.”
    Garath Vella
    Director, Lorden Vella
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    Featured blog posts

    See how top builders are transforming their on site operations with BuildPass by streamlining workflows, improving safety, and meeting compliance requirements.

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    Introducing Drawings: smarter construction drawing management

    Simplify drawing updates across your construction business with BuildPass Drawings and ensure everyone is working on the correct version, at all times.

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    Construction schedules are dynamic, and traditional tools (spreadsheets, whiteboards, calls) fail to reflect real-time site conditions, creating inefficiency and frustration.

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    New Defect Management Software for Construction Industry

    New Defect Management Software for Construction Industry

    BuildPass is proud to announce the release of the Defect Management module! It's designed to drastically simplify the process of capturing, recording, and tracking defects on any project.

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