Submittals

Stop chasing your submittals. Start closing them.

Submit, review, approve, and track every project document in one place, with ball-in-court tracking, staged approvals, and a full audit trail.

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Submittals dashboard overview

We build with the best

We work with the best head contractors, builders, project managers and consultants. From large scale commercial builds to high-end residential homes. See how BuildPass can help you work smarter - not harder.

Submittals don’t need to be painful

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Lost in email chains

Lost in email chains

Product data sheets, shop drawings, and approval decisions buried across inboxes. When a dispute arises, good luck finding who approved what and when.

Nobody knows whose turn it is

Nobody knows whose turn it is

Submittals stall because there’s no visibility on who’s holding things up. You chase architects by email. They chase engineers. Weeks pass.

Spreadsheet registers that nobody trusts

Spreadsheet registers that nobody trusts

Manual tracking means outdated status, missed revisions, and no single source of truth. When the owner asks for a submittal log, you scramble.

Submittals in BuildPass

From first submission to final approval, one module, one workflow, one audit trail.

Staged approval workflows

Configure staged approvals with internal and external reviewers. Each reviewer is notified when it’s their turn. Sequential, structured, and automatic.

External approvals, no login needed

Architects, engineers, and consultants review and approve via a secure link. They see the files, make a decision, and add notes, without creating an account.

See what's outstanding at a glance

Ball-in-court tracking shows who owns the action. Filter by status, due date, or “For Approval.” Overdue items are flagged so nothing stalls.

Organise with packages

Group related submittal items into packages for structured tracking. Create submittals within package context and export package-level records.

Full revision history

When a submittal is rejected or needs changes, create a new revision linked to the original. Every version, every decision, every note preserved.

Close & distribute in one step

When review is complete, close the submittal and share the final outcome with all stakeholders in a single action. Full audit trail included.

Set up your register once. Apply it everywhere.

Stop rebuilding your submittal register from scratch on every project. Create a template once, then roll it out in minutes.

  • Build a submittal log template with all your standard items, product data, shop drawings, samples, certificates
  • Apply it to any new project with a guided wizard, map subcontractors, due dates, and locations in one flow
  • Draft packages and submittals are created automatically, no rebuilding from scratch every time
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    Submittal templates

    Built for builders

    Most submittal tools are built for large enterprises with dedicated document control teams. BuildPass is built for how mid-market builders actually work: fast, lean, and with limited time for admin.

  • External reviewers don’t need accounts. Architects and consultants approve via a secure link. If they can click a link, they can review a submittal.
  • Part of your project hub, not another tool. Submittals works alongside RFIs, Drawings, Defects, Tasks, and your full BuildPass workflow.
  • Simple enough for the field. Create a submittal in minutes from desktop or mobile. No training, no complexity, no lengthy rollout.
  • Priced for mid-market teams. Enterprise-grade submittal management without the enterprise price tag.
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    BuildPass AI is your super powered sidekick you won't be able to live without. Discover how you can skip stale admin, speed up manual processes and get sh** done faster.

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    Digitising your health & safety processes will be the best thing you ever do. Gone are the days of photocopying insurances or scanning in SWMS.

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    Build quality into everything you do. Create ITPs, capture defects & ensure site work is to spec.

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  • Centralise all your project documentation in one place.

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    Centralise the management of every task on site. Build schedules, workflows, and daily site diaries with ease.

  • Manage access to documentation, including approving drawings or re-allocating RFIs.
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  • Build a digital record for any event on site that provides you complete CYA.

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    Director, Lorden Vella
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